Introducing Workspaces for Lumin Sign

We're excited to announce a significant enhancement to Lumin Sign that transforms how you and your team manage agreements. Lumin Sign now features Workspaces – a powerful new way to organize your documents and collaborate with your team.

This update brings Lumin Sign in line with our broader vision of creating a unified document ecosystem. Whether you're editing PDFs in Lumin or managing agreements in Lumin Sign, you now have a consistent, powerful experience that grows with your team.

The same Workspace that houses your PDF documents now seamlessly integrates with your agreement workflows. This means better context for your work, easier file management, and a more intuitive experience as you move between different document tasks throughout your day.

What's new?

Team-focused document organization

Gone are the days of scattered individual accounts. Thanks to Workspaces, your documents are now organized around your team and projects, making collaboration seamless and intuitive.

Your document list is now divided into two clear sections:

• "My agreements" – Documents you've sent from your current Workspace
• "Sent to me" – Agreements you've received from others (visible across all your Workspaces)

This new organization makes it instantly clear which documents you're responsible for managing and which ones require your signature or review. No more confusion about document ownership or hunting through endless lists to find what you need.

Workspace switching made simple

Working with multiple teams or projects? No problem. The new Workspace switcher lets you easily move between different Workspaces, keeping your agreements organized exactly where they belong.

Whether you're managing contracts for your marketing team, HR onboarding documents, or client agreements for different projects, you can now keep everything properly segmented while maintaining easy access to all your work. Simply click the Workspace switcher to move between your different teams and contexts.

Enhanced API management

For our power users, API keys and integrations are now managed at the Workspace level, giving Workspace owners better control over security and access. This means better governance for teams that integrate Lumin Sign with their existing tools and workflows.

All your Zapier integrations, Slack connections, and custom API implementations now operate within the context of your Workspace, making it easier to manage permissions and maintain security standards across your organization.

Updated quotas

Quotas for the number of documents that can be sent for singing now apply per Workspace, rather than per user. This means instead of each user having their own separate quota, your team can allocate usage based on actual needs.

The free tier now lets you send 5 documents for signing per Workspace per month instead of per user. This change supports better team collaboration while maintaining generous free usage for small teams.

Why it matters

This isn’t just a visual refresh — it’s a fundamental improvement that addresses the real challenges teams face when managing agreements:

• Unified experience: Consistent document management across all Lumin products means less time learning different interfaces and more time getting work done. The skills you've developed in one part of the Lumin ecosystem now apply everywhere.
• Improved organization: Clear separation between documents you've sent and received eliminates confusion and helps you prioritize your work. You'll always know whether you're waiting on someone else or if the ball is in your court.
• Enhanced security: Workspace-level controls provide better data governance, ensuring that sensitive agreements stay within the appropriate team boundaries while still enabling necessary collaboration.

What about your existing data?

Everything stays exactly where you left it. All your existing agreements, templates, and settings have been automatically migrated to your Workspace. This transition was designed to be completely seamless – you won't lose a single document or piece of data.

Your signature history, document permissions, and all audit trails remain intact. Templates you've created are still available, and any ongoing signature processes continue without interruption. We've simply organized everything in a more logical, team-friendly way.

Real-world benefits

Here's what this means for your daily workflow:

For individual contributors: Less time spent searching for documents and more clarity about your responsibilities. The new organization makes it easy to focus on what needs your attention.

For IT teams: Simplified permission management and better security controls, with the ability to manage integrations and API access at the Workspace level.

For growing companies: A system that scales with your team, supporting multiple projects and departments while maintaining organization and security.

What's coming next?

While Workspaces already bring significant improvements to how you organize and manage your agreements, we're not stopping here. Coming soon, we'll be rolling out enhanced team visibility features that will take collaboration to the next level.

Soon, users will have comprehensive oversight of all agreements across their entire Workspace. Your entire team will be able to access and manage agreements in one truly shared space, eliminating the need for forwarding emails or asking "who has the latest version?"

These upcoming features will ensure everyone with Workspace access can see relevant documents, track progress, and take action when needed.

In the meantime, the current Workspace organization already provides a solid foundation for better document management and sets the stage for these enhanced collaboration features.

Getting started

All your familiar agreements are now organized in the new Workspace structure. When you log in, you’ll see the same documents you’re used to, just organized more logically.

If you’re currently using our API or integrations, your Workspace Owner has access to manage these settings in the new system. The functionality remains the same, it’s just organized more securely and efficiently.

Take a moment to explore the new Workspace switcher and get familiar with the “My agreements” and “Sent to me” sections. You’ll quickly find that this new organization makes your work more efficient and less stressful.

Have a question?

Our Help Center article has more information to help you make the most of the new Workspace experience. If you need anything else, our support team is always on hand to assist.