Promotion Letter Template

A Promotion Letter Template is a structured document issued by an employer to notify an employee of an internal advancement. It contains essential details such as the new position title, effective date, revised salary or benefits and a summary of new responsibilities. This letter serves to formalize the promotion and acknowledge the employee’s contributions to the organization. It also acts as documentation for HR purposes and helps ensure both parties are aligned on the expectations tied to the new role.

Managers, supervisors or HR personnel complete this document when an employee is selected for promotion to a higher-level position.

The congratulatory letter for promotion​ is sent to the employee and added to their personnel file through Human Resources.