5 ways AI saves you hours when editing and managing documents

Whether it's rephrasing, restructuring, fixing mistakes, or even figuring out how to save a web page as a PDF, updating static PDFs and other inflexible file formats can turn you into a quivering wreck, especially when dealing with rigid formatting, layout inconsistencies, and a lack of real-time version control.

Luckily, AI-powered platforms simplify document editing and creation, saving your business hours of work every week. You can import your existing files into one of these tools and automatically transform them into dynamic pieces of content that provide greater value for your business.

Here are a handful of ways AI frees up valuable time when editing docs.

1. Create dynamic, editable content

As well as helping you create new documents from scratch, AI lets you automatically convert static PDFs and other hard-to-edit file formats into fully customizable and interactive materials. You can then tweak or completely reformat them in almost any way you like. The result? Time savings, reduced resources, and fewer labor costs.

Let's use a PDF client agreement as an example. Editing this sort of document would normally be a huge headache, requiring multiple manual changes that drain time and resources. An AI-powered document editor turns the file into a dynamic document, like the kind on Microsoft Word or Google Docs. This provides your team with new time-saving capabilities such as greater control over structure and formatting and the ability to easily add new content or edit existing content.

2. Chat with an AI assistant

Instead of manually updating files, you can tell an AI assistant what changes you need when editing, drastically cutting your workload. Do this by typing prompts like you would with ChatGPT:

• "Make all headings bold text."
• "Add an intellectual property clause."
• "Give me suggestions on how to improve the intro."

Say you have an old contract that you want to reuse. You could waste hours painstakingly editing it from scratch or get an AI-powered assistant tool to do all the heavy lifting. For example, ask AI to "Add a confidentiality clause in the third paragraph" or "Update the contract's payment terms to reflect quarterly billing."

3. Intelligently edit old documents

Time spent searching through folders of static PDFs, changing the language in old documents, and checking for errors can add up quickly, impacting your bottom line. In the legal field, attorneys log just 2.72 billable hours a day , largely because they spend the rest of their time on tedious admin tasks and highly repetitive paperwork.

AI automates document editing, saving time for far more important duties. This technology identifies issues with old paperwork and recommends improvements, potentially leading to lots of productivity gains.

Case in point: AI-assisted editing can dramatically improve clarity and consistency in legal documents, making them more impactful and compliant.

4. Save time searching for information

Here's a stat that might shock you: Employees, on average, spend 1.8 hours every single day — that's around 9.3 hours a week — searching and gathering information when creating and editing documents.

The good news is that an AI-powered agreement assistant lets you identify all instances of a particular type of information in a document, such as names and dates. You can then update, replace, or remove these instances quickly.

Here's an example: If a contract contains several mentions of a company's name, you can replace these with a different company's name across the entire document.

5. Integrate e-Signatures into your document workflow

AI-powered assistant tools like AgreementGen streamline the entire document lifecycle, from drafting text to collecting signatures. You can add e-Signature capabilities to your contracts and agreements, freeing up precious time.

Say you have an old PDF contract that you need to update before a client can sign it. AI lets you add new clauses and terms to the document, email it to the person when you're done, and collect a legally valid signature in one continuous process, removing the need for several pieces of software. Just think about how much time you could save.

Add AI to your document editing process today

The problem with PDFs and other file formats is that, once created, they are notoriously difficult to edit. Sure, you can use a PDF editor like Lumin's to make this process easier. But for more complicated and rigid layouts and formatting, AI is your new best friend. Among other things, it turns static docs into dynamic docs, automatically extracts the data you need, and seriously improves your e-Signature workflows. What once took 45 minutes or an hour now takes a few minutes.

AgreementGen, which is currently in beta, takes your static documents and turns them into a format that's more interactive and customizable. You can communicate with an AI assistant in an intelligent ChatGPT-like workspace and personalize your content just how you like it in one unified document management ecosystem.

We're looking for user feedback about AgreementGen to help us make it even better, so let us know your thoughts.

Try AgreementGen today for free and see how many hours you can save when editing documents.

More interested in editing PDFs directly? Check out our guide on how to edit PDFs with AI.