Artificial Intelligence Policy Template - New Zealand
This Artificial Intelligence Policy Template has been developed for New Zealand organizations to provide guidance on the responsible use of artificial intelligence in the workplace. It outlines expectations for ethical use, data protection, transparency, human oversight, and compliance with organizational standards. This template is suitable for businesses integrating AI tools into their operations while managing associated risks.
Originally published by www.parryfield.com
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Purpose and legal effect of an artificial intelligence policy
An artificial intelligence policy helps organizations establish principles for the responsible, ethical, and secure use of AI technologies in the workplace. It provides a governance framework that supports innovation while encouraging appropriate oversight and responsible decision-making.
The template covers approved AI use, employee responsibilities, governance, data privacy and security, human oversight, approved tools, prohibited uses, bias and fairness, incident reporting, and ongoing monitoring. It also includes drafting guidance to help organizations tailor the policy as AI technologies and organizational needs continue to evolve.
Organizations can adapt this template to support the safe and effective adoption of AI while maintaining appropriate governance and accountability.
Disclaimer
This template is a AI policy for employees, secondees, contractors and consultants, as well as those on a “call” agreement. This is an “internal” AI policy and is not intended for the public or the organization’s customers.
This template is provided for use as a guide only. The content provided herein is for general information purposes only and does not constitute legal advice.
This template is based on New Zealand law.
We make no representation or warranty that this template is appropriate for use in other countries or that the content satisfies the laws of other countries.
To the extent permitted by law, neither we nor Parry Field Lawyers Limited (who assisted us in preparing this template) make any representation or warranty of any kind, express or implied, regarding the accuracy, suitability for your circumstances, adequacy, validity, reliability, availability, or completeness of any information mentioned in this template. The use of, or reliance on, any information contained within is for your sole use and solely at your own risk. You agree to fully release and indemnify us and Parry Field Lawyers Limited from any liability associated with the use of this content. You are advised to obtain independent legal advice before taking, or refraining from taking, any action on the basis of the content provided here.
To the extent permitted by law, neither we nor Parry Field Lawyers Limited also have any liability or responsibility to you or any other person for any loss in connection with any modification or adaptation you make to this form, or for any information or content contained in this form, including any error or omission, or information or content that is out-of-date.
You are responsible for ensuring that your access to and use of this template is not illegal or prohibited, and for your compliance with applicable local laws.
Upon making any amendments or personalising the template, the user must remove the Parry Field Lawyers branding from all sections of the policy.
About Parry Field
Parry Field Lawyers has been assisting clients since 1948 and their legal specialists provide innovative and practical solutions across property law, commercial, employment and business law, dispute resolution, charity, social enterprises, estates and immigration law.
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