Purpose and legal effect of a privacy policy

A privacy policy provides organizations with a framework for collecting, using, storing, and protecting the personal information of employees, contractors, consultants, volunteers, and other individuals who engage with the organization. It supports responsible information management while explaining how personal information is handled throughout the employment or engagement lifecycle.

The template covers the types of personal information collected, the purposes for collecting and using information, data storage, disclosure, security, monitoring, individual rights, and procedures for handling privacy enquiries and concerns. It also includes drafting guidance to help organizations tailor the policy to their operational practices and information handling requirements.

Organizations can customize this template to establish transparent privacy practices while providing individuals with clear information about how their personal information is managed.

Disclaimer

This template is a privacy policy for employees, secondees, contractors and consultants, as well as those on a “call” agreement. This is an ‘internal’ privacy policy and is not intended for the public or the organization’s customers.

This template is provided for use as a guide only. The content provided herein is for general information purposes only and does not constitute legal advice.

This template is based on New Zealand law. We make no representation or warranty that this template is appropriate for use in other countries or that the content satisfies the laws of other countries.

To the extent permitted by law, neither we nor Parry Field Lawyers Limited have any liability or responsibility to you or any other person for any loss in connection with any modification or adaptation you make to this form, or for any information or content contained in this form, including any error or omission, or information or content that is out-of-date.

To the extent permitted by law, neither we nor Parry Field Lawyers Limited make any representation or warranty of any kind, express or implied, regarding the accuracy, adequacy, validity, reliability, availability, or completeness of any information mentioned hereunder. The use or reliance of any information contained herein is for your personal use and solely at your own risk. You agree to fully release and indemnify us from any liability associated with the use of this content. You are advised to obtain independent legal advice before taking or refraining from any action on the basis of the content provided here.

You are responsible for ensuring that your access to and use of this template is not illegal or prohibited, and for your compliance with applicable local laws.

Upon making any amendments or personalizing the template, the user must remove the Parry Field Lawyers branding from all sections of the policy.

About Parry Field

Parry Field Lawyers has been assisting clients since 1948 and their legal specialists provide innovative and practical solutions across property law, commercial, employment and business law, dispute resolution, charity, social enterprises, estates and immigration law.